Forumk Tech How to Get the Most Out of Your Roster Planning Software

How to Get the Most Out of Your Roster Planning Software

How to Get the Most Out of Your Roster Planning Software

Roster planning is the process of assigning employees to specific shifts. Roster planning software makes this process easier by automating employee scheduling based on their skillsets and availability.

Across restaurants, retail stores, hospitals, and other business operations, roster planning software helps organisations manage their workforce.

If you’re thinking about using software to automate your roster planning, here are some top tips to help you get the most bang for your buck!

Tip 1: Get Staff Involved With Roster Planning 

Before you begin using roster planning software, you’ll need to enter employee availability and skillset data into the system. The best way to guarantee effective planning is to get staff involved in the process.

It’s a good idea to ask employees questions about their work preferences ahead of time, such as future holidays, time off needs, and preferred tasks. These questions can improve the work-life balance for your employees and ensure your roster planning software runs smoothly.

Tip 2: Keep Your Software Up to Date

Out-of-date roster planning software may not function as intended. It’s a good idea to check for updates at least on a monthly basis—otherwise, you could miss out on critical improvements and upgrades.

Most roster planning software makes this easy with automated or scheduled updates. This way, you can automatically receive upgrades and improvements as soon as they’re released or at a set time of your preference.

Tip 3: Make the Most of Rostering Insights

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Insights are one of the most powerful elements of rostering software. You can access all kinds of useful information about your business’s rostering patterns, including:

  • Which staff members are under or over-utilised,
  • How rostering changes impact your staffing costs,
  • How many vacant shifts need filling,
  • Employee satisfaction levels,
  • Vacation and sick leave statistics,
  • Payroll, finance, or HR issues.

This vital data can help you alter and improve your roster planning to achieve the best outcomes for your business. It also provides a 360-degree view of your organisation from a single pane, so identifying issues is easier than ever.

Tip 4: Stay Compliant

Did you know that roster planning software can also help you keep up with compliance issues like employee payrolls and client billing?

Here are a few ways the software can help your business:

  • Calculate shift differences or other issues potentially affecting pay,
  • Access reports on project delivery timelines,
  • Bill clients based on these delivery timelines,
  • Calculate overtime and regular work hours in real-time.

All this accurate and easy-to-access data can help you focus on performing and growing your business without spending too much time on administration tasks.

How to Get Started With Roster Planning Software

Roster planning software is essential for improvising productivity and maintaining a smooth staffing schedule within your business.

To get started with rostering planning software and save money and time for your organisation, contact the Humanforce team to book a demo today. You’ll spend less time worrying about covering shifts and more time focusing on building your business!